For U.S. government employees and service members on official duty, the U.S. Government Rental Car Program is designed to offer significant advantages, ensuring efficiency and cost-effectiveness in travel arrangements. This program, detailed in the U.S. Government Rental Car Agreement #5 [PDF, 56 pages], provides reduced rates and a suite of special benefits when renting vehicles from approved companies, effectively acting as A Program To Calculate Time Cars saved through streamlined processes and minimized complications.
One of the key benefits is vehicle availability. If your reserved vehicle class isn’t available upon arrival, rental companies are obligated to provide a vehicle of equal or higher class. Furthermore, the program addresses potential delays directly. Should a vehicle not be ready within one hour of your arrival, the rental company will arrange and cover the cost of alternate transportation to your destination. A vehicle will then be delivered to you at no additional charge as soon as one becomes available. This proactive approach minimizes downtime and ensures government personnel can maintain their schedules effectively. The program also eliminates common rental constraints such as blackout dates and minimum rental periods, and offers unlimited mileage (except on one-way rentals), providing flexibility for official travel itineraries. Rate consistency is also guaranteed, with costs not exceeding established maximum rates [PDF, 20 pages].
Cost savings are further enhanced by the elimination of extra fees. The program waives additional driver fees for authorized drivers and those 21 and older. While drivers aged 18-20 may incur an underage fee, this cost is reimbursable, ensuring that younger government personnel on official duty are not penalized. This clear fee structure simplifies budgeting and reduces administrative overhead.
Insurance is automatically included in the program, providing Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and Liability Insurance at no extra charge. The liability coverage extends to $25,000 for property damage, $100,000 per person, and $300,000 per incident for all persons involved. Government travelers are explicitly instructed not to purchase additional insurance, as the included coverage is comprehensive for official travel needs.
For those seeking more detailed information, the Rental Car fact sheet [PDF, 1 page] offers a concise overview of the program’s benefits and features. By leveraging the U.S. Government Rental Car Program, federal employees and service members can ensure efficient, economical, and hassle-free transportation for their official travel requirements.
