For many families, especially those with low income, the question “Are Child Care Programs Open Schools” is not just about school availability, but about the broader accessibility and affordability of quality child care. Reliable child care is essential for working parents, those pursuing education, or participating in job training. Without it, maintaining employment and achieving financial stability becomes a significant challenge. Fortunately, for families in Hawaii, there are resources available to help manage these costs through child care subsidy programs. This guide will walk you through the key aspects of these programs, helping you understand if you qualify and how to apply.
Understanding Hawaii’s Child Care Subsidy Program
The Child Care Subsidy program in Hawaii is designed to support low-income families by providing financial assistance for child care services. This support enables parents to participate in essential activities such as employment, education, and job training. To be eligible for this program, families must meet specific income and activity requirements, ensuring that the subsidies reach those who need them most to maintain their livelihoods and pursue opportunities for advancement.
Eligibility Criteria for Child Care Subsidy
To determine if your family qualifies for the Child Care Subsidy, several criteria are considered:
- Child’s Age: The child must be under 13 years of age, or between 13 and 18 years old if they are incapable of self-care and reside with their parents or caretakers.
- Parental Activity: Parents or caretakers must be employed, attending school, or participating in a job training program. In two-parent households, both parents or caretakers must meet this activity requirement.
- Income Limits: The family’s gross monthly income must not exceed 85% of the State Median Income based on family size. Specific income limits are available and should be consulted to confirm eligibility.
- Application and Documentation: A completed application along with necessary supporting documents, including birth certificates and income verification, are required to establish eligibility and initiate subsidy payments.
- Redetermination: Continued eligibility is reviewed every 12 months to ensure ongoing qualification for the program.
What the Child Care Subsidy Covers
The Child Care Subsidy program offers flexibility in child care arrangements, covering various legal settings to suit different family needs. These settings include:
- Care provided in the child’s own home.
- Care provided by relatives or friends in their homes.
- Before and after school programs.
- Preschools.
It’s important to note that all child care providers, even those not officially licensed by the Department of Human Services (DHS), are required to undergo child abuse/neglect, adult perpetrator, and criminal history background checks. This requirement ensures a safe environment for children receiving subsidized care. The program also provides families with resources and guidance in choosing quality child care, offering referrals to community resources for additional support.
Exploring the Preschool Open Doors (POD) Program
In addition to the general Child Care Subsidy, Hawaii also offers the Preschool Open Doors (POD) program. This program is specifically focused on providing subsidies for families sending their children to licensed preschools in the two years leading up to kindergarten. The primary goal of POD is to enhance school readiness among children, with a particular emphasis on meeting the individual needs of each child.
Unique Features of the Preschool Open Doors (POD) Program
The POD program differs from the general Child Care Subsidy in several key aspects:
- No Activity Requirement for Parents: Unlike the Child Care Subsidy, parents applying for POD are not required to be employed or in training. The focus is on the child’s access to preschool education.
- Priority Application Periods: POD has specific application periods, with a priority period in the spring and a first-come, first-served period starting July 1st through January 31st each year, or until funding is exhausted.
- Priority Criteria: During the priority application period, assistance is allocated based on factors such as the child’s age, referral documentation, and family income. Priority is given to children who previously received POD, are nearing kindergarten age, or are considered part of a special population (underserved or at-risk).
- Licensed Preschools: POD subsidies are specifically for licensed group child care homes or centers, meaning preschools that meet DHS licensing standards.
POD Eligibility Requirements
To be eligible for the Preschool Open Doors program, children and families must meet the following criteria:
- Child’s Age: The child must be of preschool age, typically turning 3 years old by July 31st, 4 years old by December 31st, or 5 years old between August 1st and December 31st of the program year.
- Residency: The child must reside with the applicant.
- Income Eligibility: Families must meet specific income limits based on household size, which are detailed in the POD program guidelines.
How to Apply for Child Care Subsidies
Applying for both the Child Care Subsidy and the Preschool Open Doors programs is a straightforward process. The Department of Human Services provides multiple avenues for application to ensure accessibility for all families.
Online Application Process
The most convenient method for applying is online through the DHS application portal: ChildCareSubsidyApplication.dhs.hawaii.gov. The online application allows you to:
- Prepare Supporting Documents: Before starting the online application, gather and prepare digital copies of required documents such as proof of income, birth certificates, and any other eligibility verification.
- Complete the Online Form: Visit the application portal and fill out the online form, ensuring all fields are accurately completed.
- Upload Documents: Upload the prepared supporting documents directly through the portal.
- Record Tracking Number: Upon submission, you will receive a tracking number. Keep this number safe as it is essential for checking your application status or returning to an incomplete application.
- Await DHS Notification: After submitting your application, you will receive a notification letter from DHS regarding your eligibility status or requesting further information.
Paper Application Process
For those who prefer a paper application, or require it due to limited internet access, you can download and submit a physical application:
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Download and Print Application: Download the Application for Child Care Services (DHS Form 911) available here.
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Complete and Gather Documents: Fill out all applicable sections of the form and gather all required supporting documents.
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Submit Application: Mail or email the completed application and documents to the Child Care Subsidy Unit at the address provided:
Child Care Subsidy Unit
94-275 Mokuola Street, Room 105
Waipahu, Hawaii 96797
Phone: 1-855-643-1643
Email: [email protected] -
Await DHS Notification: Similar to the online process, you will receive a letter from DHS informing you of your application status and any next steps.
Additional Resources and Support
Navigating child care options and subsidy programs can be complex. Hawaii’s Department of Human Services partners with organizations like People Attentive To Children (PATCH) to provide additional support. PATCH offers resources to help families:
- Select quality child care providers.
- Locate child care services in their community.
- Access referrals to other community resources that can support family well-being.
For more information about PATCH and their services, visit their website: https://www.patchHawaii.org.
Conclusion
Understanding the availability and accessibility of child care programs is crucial for working families. Hawaii’s Child Care Subsidy and Preschool Open Doors programs are vital resources designed to ensure that low-income families have access to affordable, quality child care. Whether you are seeking support to maintain employment, pursue education, or ensure your preschool-aged child is ready for school, these programs are here to assist. Take the first step today by exploring the eligibility criteria and application processes detailed above, and connect with resources like PATCH for personalized guidance. By utilizing these programs, families can confidently navigate their child care needs and build a stronger future.
