The U.S. Government Rental Car Program is designed to offer advantageous rates and exclusive benefits to federal government employees and service members when they require car rentals for official travel. This program applies to a range of vehicles, including cars, passenger vans, and SUVs, through a selection of pre-approved rental car companies. Governed by the U.S. Government Rental Car Agreement #5, understanding how to leverage this program is crucial for efficient and cost-effective government travel. This agreement outlines the comprehensive framework and advantages available to eligible travelers.
Understanding the Key Advantages
One of the primary benefits of the program is the vehicle upgrade policy. Should the reserved vehicle class be unavailable upon arrival, rental companies are obligated to provide a vehicle of equal or higher class at no additional charge. Furthermore, in situations where a vehicle isn’t available within an hour of arrival, the program mandates that the rental company arrange and cover the cost of reasonable alternative transportation to the traveler’s destination. Subsequently, a rental vehicle will be delivered to the traveler at no extra cost as soon as one becomes available. The program also eliminates blackout dates and minimum rental periods, providing maximum flexibility. Unlimited mileage is included in most cases, with exceptions for one-way rentals, and rates are capped at established maximum levels.
No Hidden Fees and Expanded Driver Privileges
The U.S. Government Rental Car Program stands out by removing typical additional driver fees. There are no extra charges for authorized additional drivers or for drivers aged 21 and older. While drivers aged 18-20 may incur an underage/young driver fee, this fee is fully reimbursable. It’s important to note that even young drivers must be listed on the rental agreement, even if they are just an additional driver. This policy significantly reduces potential travel expenses and simplifies logistics for government personnel.
Comprehensive Insurance Coverage Included
Another significant advantage of the program is the built-in insurance coverage. Travelers automatically receive Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and liability insurance at no extra cost. The liability coverage extends to $25,000 for property damage, $100,000 per person, and $300,000 per incident for personal injury or wrongful death. Due to this comprehensive coverage, government travelers are explicitly instructed not to purchase any supplementary liability, collision, damage, or other forms of insurance, ensuring cost savings and streamlined rental processes.
For more detailed information, travelers can consult the Rental Car fact sheet, which provides a concise overview of the program’s benefits and guidelines. By understanding and utilizing the U.S. Government Rental Car Program effectively through proper training and awareness, government employees can ensure compliance, optimize travel budgets, and enjoy a seamless rental experience.
